Form 16 Generation

 

This document has shown the steps on below topics generate Form16 Part-A & Part-Buploading digital signature in Form 16-A & B and Merging of Form16 Part-A & Part-B.

 

To generate the Form 16-B, ensure to enter IT information under Payroll Settings menu >> Company Profile >> click on IT Info tab, viz., Signatory Name, Signatory’s Father Name, Address, Signatory designation, CIT (TDS), City and pin code etc.

 

After updating the above said details, Go to Employees menu  >> More tab >>Expand Transactions menu  >> Income Tax Compliance >>  click on Form 16.

 

Click on Preview Form-16 Part-B, to preview the Form 16 Part-B before generating the same.

 

To generate the Form 16 Part-B, follow below steps:

 

Ø Search/Select the employees from the list by marking the check box and click on Generate Form 16 OR select All Employee page-wise to generate it in bulk

Ø To download the unsigned Form 16 for a particular employee click on link in View column OR to download for a set of selected employees, select the employees from the list by marking the check box and click on Un-Signed button.

Ø To digitally sign the documents, select the signature file by clicking on Choose File, enter the password in Password text box, also enter details like Reason to sign, Contact Number and Location details and click on Sign with PFX button.

Ø To download Digitally Signed Form 16 for a particular employee or set of employees, select the employees from the list by marking the check box and click on Signed Forms link.


Uploading of Form-16 Part A

 

Go to Employees menu  >> More tab >>Expand Transactions menu  >> Income Tax Compliance >> click on Form 16 Part A

 

Ø Form 16 Part-A, PDF files downloaded from TRACES to be put in a folder and zipped, each zip file should not exceed 2MB.

Ø After zipping don’t change the folder name.

Ø To upload the Form 16 A, select the zipped files by clicking on Choose File and click on Upload.

Ø Click on merge option to merge Form 16 Part A and Form 16 Part B.

Ø To digitally sign the documents, select the signature file by clicking on Choose File, enter the password in Password text box, also enter details like Reason to sign, Contact Number and Location details and click on Sign with PFX button.

To download Digitally Signed Form 16 Part A. for a particular employee or set of employees, select the employees from the list by marking the check box and clicking on Signed Forms links


NoteAfter merging Form 16-A & B download merged form 16 by clicking on Download multiple PDF’s button and upload these downloaded forms under Transactions menu à IT Compliance à click on Form 16, this merged Form 16 can be viewed by employees in their ESS login.